Your Role

As a Sourcing & Buying Planner, you sit at the heart of our operations. Working closely with an Account Manager on dedicated accounts, you own two critical streams: Sourcing and Buying. You bring ideas to life, keep projects on track, and make sure every order lands on time — and on brief.

This role is made for someone who thrives on variety, keeps cool under pressure, and genuinely cares about getting things right.

Key Responsibilities

Sourcing

•       Source products and ideas for clients — responding to requests from Account Managers or directly from clients.

•       Manage supplier price requests: compare offers and select the best quality-to-price ratio.

•       Prepare quotes for Account Managers and clients, then follow up to keep things moving.

•       Create compelling presentations for Account Managers and clients.

•       Liaise with the Graphic Design Department to ensure artworks and presentations align with client brand guidelines and agreed timelines.

•       Resolve customer and Account Manager issues by investigating problems and building practical solutions.

•       Issue invoices when orders are delivered or when payment is required in advance.

Buying & Planning

•       Place orders with suppliers and verify compliance with company procedures.

•       Manage the full order lifecycle:

–      Issue purchase orders.

–      Confirm receipt and client approval of supplier artworks.

–      Request pre-production samples when required.

–      Coordinate with suppliers, carriers, and warehouses through to final delivery.

–      Ensure deliveries meet agreed timelines.

–      Keep clients informed about delivery status.

–      Cross-check supplier invoices against company purchase orders.

–      Submit completed job cards to the Accounting Department for down payments and final payments.

•       Plan and manage priorities across multiple active projects simultaneously.

•       Provide day-to-day support to the Graphic Design Team.

Skills & Profile